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Picture courtesy of Rocket Matter.
Rocket Matter is a legislation follow administration (LPM) Software program-as-a-Service (SaaS) supplier, a part of ProfitSolv’s software program suite for skilled service organizations. Since ProfitSolv acquired Rocket Matter in 2020, it has enhanced and added performance to the LPM software program by leveraging its natural development and acquisitions, together with safe file-sharing, digital signatures, and a tightly built-in buyer useful resource administration (CRM) system. Rocket Matter maintains its growth group and direct gross sales crew, providing the LPM software program in feature-based, tiered pricing plans.
Timekeeping and Billing
The dashboard view in Rocket Matter encompasses a calendar timesheet, which supplies a month-to-month view of time data and calendar occasions so that you can evaluation, edit, and create new gadgets and set reminders. Click on on a day to verify calendar entries and time sheets. See Determine 1.
Determine 1: The Rocket Matter dashboard encompasses a calendar view of time data and occasions, person billing (hours billed), and agency billing (belief steadiness over pending invoicing).
You possibly can configure the person billing widget to show the variety of hours billed for the day, week, or month. Once you click on on the widget, Rocket Matter reveals the billable exercise by person report in tabular format filtered by the logged-in person. When you have permission (Rocket Matter helps over 700 granular, role-based permissions to guard shopper and agency knowledge), you may filter by different customers and consider agency billing, drilling into belief account balances and pending invoices.
Once you drill into invoices, Rocket Matter shows its batch billing interface, the place you may run invoices for your complete agency in a single click on. Earlier than that, you may run prebills, ship them out for evaluation, and modify them as crucial. Then, generate invoices utilizing 4 predetermined templates or use customized templates in PDF, Phrase, or Excel format. See Determine 2.
Determine 2: The Rocket Matter batch billing interface supplies entry to evaluation, edit, and generate invoices.
You possibly can share invoices by way of e mail and shopper portals, and purchasers can use a safe net hyperlink to pay by way of bank card or digital verify (ECH) with Rocket Matter Funds. Some high-end billing options embrace holding charges and prices from invoices and putting holds on invoices with one click on. Apply mounted proportion reductions, comfort charges, and curiosity guidelines to invoices and debit belief accounts to pay present prices. Rocket Matter helps shopper and matter-based belief accounting. CosmoLex by ProfitSolv can handle a legislation agency’s bookkeeping and accounting work in a single authorized accounting software program program should you want a full-featured accounting package deal. In any other case, you may combine Rocket Matter with QuickBooks On-line.
Time monitoring stays difficult for busy timekeepers, and chances are you’ll neglect to report a time slip should you don’t invoice time as you carry out a activity or different motion for a shopper. To keep away from this difficulty, Rocket Matter’s time tracking tools can be found on-line and in Workplace 365 apps, together with Outlook and Phrase. Rocket Matter lets you affiliate a matter with a calendar occasion, activity, observe, or different motion once you create it and mark it billable. After the occasion, or when the motion is full, Rocket Matter routinely creates a time entry in your work and payments the matter. You may also use timers on the internet and cellular apps to create time entries. Nonetheless, it’s too simple to neglect the way you spent your day within the element required to generate time slips. That can assist you out, Rocket Matter gives Rocket Matter Monitor. Rocket Matter Track automated timekeeping logs your time in all of your workplace purposes, together with e mail and net shopping. Obtain Monitor to your native pc or machine, log in to Rocket Matter together with your credentials, enable the app to report the pc display, and create timers for shopper issues that routinely sync again to your on-line account. From Monitor, drag the suitable actions to the timers you made for issues. See Determine 3.
Determine 3: Rocket Matter Monitor, an automatic time monitoring system, frees you from spending time on time monitoring and studies on the way you spend time every day.
Rocket Matter helps LEDES (Authorized Digital Information Change Commonplace) 1998 and 1998B billing and Uniform Job-Primarily based Administration System (UTBMS) codes. But when a shopper has particular LEDES-based billing necessities, Rocket Matter helps customized area mapping—no programming information is required. It helps bundling a number of shopper invoices right into a single doc with a canopy sheet. Fairly than receiving a number of emails with attachments, a shopper will get one e mail with an attachment containing quite a few invoices.
You may also select the way you need to deal with belief balances when producing invoices: apply belief balances to bill quantities, maintain belief balances in reserve to regulate invoices later, or do nothing and handle the funds manually. Like different paperwork generated in Rocket Matter, resembling merged paperwork, invoices are routinely saved within the shopper’s matter paperwork folder.
Doc and Workflow Automation
Rocket Matter document automation reduces clerical errors and lets you monitor the time spent in template and doc manufacturing. You possibly can add templates, paperwork, or kinds to make use of as templates in Rocket Matter. Edit merged fields and repeated content material, resembling shopper, matter, and courtroom data, within the uploaded templates and substitute the content material with Rocket Matter’s merge fields. Once you automate doc technology from a template, Rocket Matter replaces the merge fields with the shopper matter data within the database and shops the brand new doc within the matter’s paperwork folder.
You possibly can securely ship recordsdata to purchasers and request digital signatures from the online software or the Microsoft Outlook plugin. Recipients can open and signal paperwork from a smartphone, pill, or desktop pc. Contacts and purchasers can signal and return recordsdata utilizing a safe add hyperlink, and Rocket Matter saves the recordsdata within the corresponding matter workspace. Rocket Matter file-sharing options embrace safe shopper portals. Workflow automation by way of legal project management in Rocket Matter empowers you to develop reusable templates and apply them to circumstances to generate duties and employees assignments routinely, create belief accounts, and populate issues with customized fields. Templates can even repair the case sort and billing preferences and have interaction workflows.
View workflows and case progress in charts or on Kanban boards, the place you may drag and drop issues to replace standing. Each case follows a collection of steps from consumption to decision that’s simply mapped onto a Kanban board to trace progress in columnar format. Rocket Matter can set off activity assignments and notify employees once you drag and drop a case from one column to the subsequent.
Authorized CRM
Rocket Matter’s built-in Authorized CRM lets you consumption potential purchasers, monitor leads, handle contacts and relationships, create automated advertising campaigns, and consider metrics and new shopper studies. When potential purchasers contact the agency, monitor their progress from advertising campaigns to a signed retainer.
The CRM instrument can ship leads a customized follow-up e mail or SMS textual content with an consumption kind that populates knowledge into the CRM, saving time and lowering errors. After evaluation, ship the lead a rejection letter or a one-click hyperlink to a shopper retainer with an e-signature request. Then, one click on converts the brand new shopper knowledge into a novel matter in Rocket Matter, the place you may proceed to automate by creating a brand new mission and utilizing the Kanban board to evaluation case progress.
Enterprise Intelligence
Leverage Rocket Matter’s Enterprise Intelligence module to construct customized studies, empowering you to combine and match knowledge and report it to make extra knowledgeable choices, discover alternatives, and enhance income. Use key efficiency indicators (KPIs) resembling throughput price, common case worth, and the time it takes to finish a matter from begin to end.
The graphical UI makes it simple to construct studies utilizing a panel of 5 knowledge units and their related fields, together with customized fields and tags. Information units embrace actions, contacts and purchasers, invoices, matter charges, and issues. Choose an information set, and its fields become visible within the left panel, the place you may drag and drop them onto the primary web page to filter and group knowledge in columnar views.
Integrations
Rocket Matter helps integrations with many instruments chances are you’ll already use, together with Workplace 365, QuickBooks On-line, Dropbox, Evernote, and ChatGPT. The Workplace 365 plugin lets you monitor billable time, edit paperwork in Microsoft Phrase and PowerPoint, and save the data to Rocket Matter with versioning help. With an Outlook plugin, you may monitor time spent on e mail, synchronize Outlook contacts and calendars with Rocket Matter, and save emails and attachments on to their respective issues. Different integrations embrace Google Calendar, LawToolBox, and Microsoft OneDrive.
The bidirectional OneDrive sync routinely makes a folder for the shopper workspace once you create a matter. Once you save paperwork within the shopper folder, they seem within the net app, which additionally supplies a widget to make use of Microsoft Phrase on-line to create and share paperwork.
With each Rocket Matter license, you get entry to OpenAI’s ChatGPT to get a soar begin on doc creation by sending queries or prompts and copying the output into a brand new doc. Rocket Matter doesn’t expose any of your knowledge to OpenAI.
Newest Developments and Updates
· The online-based dashboard shows a calendar view of timesheets.
· Rocket Matter Monitor routinely tracks time.
· Flag and checklist distributors individually in touch administration.
· Improved and refined the granularity of QuickBooks On-line integration.
· Entry to ChatGPT to jump-start doc technology.
Pricing
Rocket Matter sells its software program immediately utilizing predictable and aggressive subscription models. It gives three plans in tiered function packages, starting from fundamental options for legislation corporations to get began with LPM and time and billing to a full-feature plan for corporations with enterprise wants. Necessities, Professional, and Premier plans begin at $39, $69, and $89 per person per thirty days (paid yearly). The CRM instrument is an add-on price to the Professional and Premier plans.
Who’s Rocket Matter?
Rocket Matter is a cloud-based follow administration, authorized billing, and cost processing software program supplier based mostly in Boca Raton, Florida. Since 2007, the corporate’s eponymous software-as-a-service has helped make legislation corporations productive and worthwhile. Rocket Matter is a part of the ProfitSolv suite of follow administration instruments for skilled service practices, together with advertising and shopper consumption, cost processing, file sharing, and digital signatures. With ProfitSolv, Rocket Matter has greater than 575 staff who help greater than 100,000 professionals in additional than 250,000 issues and tasks.
Why Purchase Rocket Matter?
· Robotically monitor time throughout all purposes, occasions, and actions and rapidly add the data to timesheets.
· Flip time and expense data into prebills and invoices and edit, handle, and ship them from one interface.
· Use authorized mission administration to generate and assign duties and consider case progress in Kanban boards.
· Authorized CRM tracks leads, manages contacts and relationships, and creates automated advertising campaigns.
See Rocket Matter Right now!
See how Rocket Matter could make your life simpler and your agency extra environment friendly. Schedule a demo today!
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